Blog
Guides for coin dealers on pricing, cataloging, grading, and selling coins.
Coin Consignment Terms: Commission, Fees, and Payout
How coin dealers set consignment terms: commission rates, buyer's premium, fees, and payout timing, with worked examples of the net to the consignor.
· 6 min read
Coin Shop Employee Permissions: Who Should See What
How to set coin shop employee permissions: hide your cost, limit discounts, separate voids and deletes, and match access to each job, with a role table to copy.
· 5 min read
Gold and Silver Price Alerts: A Guide for Coin Dealers
How coin dealers use gold and silver price alerts: where to set them, which levels to pick, and what to check in your inventory when spot crosses a price.
· 6 min read
How Often Should You Reprice Your Coin Inventory?
How often to reprice coin inventory: bullion with spot, common coins monthly, rare coins quarterly, and the events that call for a revaluation in between.
· 6 min read
How to Accept Credit Cards at a Coin Shop
How coin dealers take cards at the counter and online, what card fees do to thin bullion margins, and how to cut chargeback risk, with worked fee examples.
· 7 min read
How to Allocate Cost When You Buy a Coin Collection
Allocate the price of a coin collection across the coins: split evenly, by estimated value, or by line, with worked numbers and the mistakes that skew profit.
· 7 min read
How to Answer Buyer Questions as a Coin Dealer
How to answer buyer questions about coins: availability, holds, offers, photos, and grades, with sample replies, offer math, and a way to keep emails in order.
· 7 min read
How to Ask AI Questions About Your Coin Inventory
How to ask AI questions about your coin inventory and get answers from real data: what to ask, how to word it, how to check answers, and what AI should not do.
· 5 min read
How to Automate Routine Tasks in a Coin Business
Which coin business tasks to automate first, how schedule, event, and webhook triggers work, and how to set up alerts and repricing without losing control.
· 6 min read
How to Buy Coins from Contractors and Pickers
Work with coin contractors and pickers: get their lists in a usable format, buy outright or on a profit share, and settle what you owe with clear statements.
· 6 min read
How to Calculate Markup on Coins (Markup vs Margin)
How to calculate markup on coins, how it differs from margin, and how to find the overall markup of your inventory, with worked examples and a conversion table.
· 5 min read
How to Calculate the Melt Value of Silver Coins
Calculate the melt value of silver coins: weight times fineness, divided by 31.1035 grams, times spot. Silver and gold content tables and worked examples.
· 6 min read
How to Catalog a Coin Collection: Categories and Fields
Catalog a coin collection with categories by type and series and the same fields on every coin: date, mint mark, grade, cert, cost, pedigree. Worked examples.
· 9 min read
How to Connect Claude to Your Inventory with MCP
What an MCP server is, how to connect Claude, ChatGPT, Claude Code, or Codex to your inventory, what to ask it, and how to keep your data and permissions safe.
· 5 min read
How to Cross-List Coins on eBay and Auction Sites
How to list the same coins on eBay, your website, and an auction platform at once: one stock count, fast take-downs, a lots-to-pull list, and reserve holds.
· 6 min read
How to Do an Inventory Count in a Coin Shop
Run a physical inventory count in a coin shop: plan the count, scan every coin, review what is missing or misplaced, and fix the records without errors.
· 6 min read
How to Handle eBay Orders for Coins: Pack, Ship, Track
How coin dealers handle eBay orders: confirm payment, pull and check the coin, pack it, ship by the ship-by date, upload tracking, and record the sale.
· 7 min read
How to Identify a Coin From a Photo: Date and Mint Mark
Identify a coin from a photo: read the type, date, mint mark, and variety, find the mint mark on common US coins, and read a PCGS or NGC slab label.
· 9 min read
How to Import a Coin Inventory Spreadsheet
Move coin inventory from a spreadsheet: one coin per row, one fact per column, clean grades, cert numbers, and costs, then test. Worked examples of messy rows.
· 9 min read
How to Inventory a Large Coin Collection Fast
Inventory a large coin collection fast: sort it into slabs, raw coins, and bulk, enter slabs by cert, photograph raw coins in trays, and count bulk by face.
· 9 min read
How to Keep a Customer List as a Coin Dealer
What a coin dealer's customer list should hold, how to keep it free of duplicates, and how to use purchase history and want lists to sell more, with examples.
· 7 min read
How to Keep Consignors Updated on Their Coin Sales
How coin dealers keep consignors updated: what a consignor statement shows, how often to send it, and when a consignor portal saves you the phone calls.
· 5 min read
How to Keep Notes on Coin Inventory for Your Team
What a coin shop team should write down about each coin (provenance, grader comments, customer requests, problems) and where those notes belong. With examples.
· 7 min read
How to Label Coin Inventory: 2x2s, Slabs, and Barcodes
Label coin inventory so every coin can be scanned: what to print on 2x2 and slab labels, barcode or QR code, label sizes, and how cost codes hide your cost.
· 5 min read
How to Number Auction Lots for a Coin Sale
How to number auction lots for a coin sale: sequential numbers, prefixes by category, room for late additions, and why a published lot number never changes.
· 5 min read
How to Organize Coin Inventory Storage and Locations
Organize coin storage with location codes for each warehouse, zone, safe, shelf, and box, so any coin can be found in seconds and every move is on record.
· 5 min read
How to Pick and Pull Coins for Orders and Shows
Pull coins for orders, auctions, and shows with a picklist in walking order: scan each coin, flag missing ones, and update status and location at the end.
· 6 min read
How to Reconcile Auction Results After a Coin Sale
How to reconcile auction results after a HiBid or LiveAuctioneers coin sale: match lots, check prices, invoice buyers, update stock, and credit consignors.
· 5 min read
How to Run an Online Coin Auction: A Dealer's Checklist
How to run an online coin auction as a dealer: pick the platform, build the catalog, set starting bids and reserves, publish, and close out the sale.
· 5 min read
How to Set Starting Bids and Estimates for Coin Lots
How to set starting bids, estimates, and reserves for coin auction lots from each coin's value, with worked numbers and a way to price hundreds of lots at once.
· 6 min read
How to Ship Coins Safely, with Insurance and Tracking
How to pack, label, insure, and track coin shipments, how to check that insurance covers coins, and how to split high-value orders, with worked cost examples.
· 7 min read
How to Submit Coins to PCGS and NGC for Grading
How to submit coins to PCGS and NGC for grading: membership, service tiers, declared value, packing, shipping, tracking the order, and recording the return.
· 6 min read
How to Tell Which Marketplace Sells Your Coins Best
Compare eBay, your website, and auction platforms by margin after fees and coin cost, sell-through, and days to sell, with examples by channel and category.
· 6 min read
How to Track Coins on Memo with Dealers and Customers
Track coins on memo: what to put on the memo, how to follow due dates, and how to close it out with returns and an invoice, with a worked example for dealers.
· 6 min read
How to Track Profit on Each Coin You Sell
Track profit on each coin you sell: record cost when you buy, take off fees and returns, and compare profit by channel, with worked examples for coin dealers.
· 6 min read
How to Track Who Has Your Coins: Chain of Custody
Keep a chain of custody for coins that leave the vault for shows, photos, or grading: check-out records, condition checks on return, and an audit log.
· 5 min read
How to Write an Invoice for a Coin Sale
What a coin sale invoice must show, how to handle discounts, shipping, tax, deposits, and returns, with a worked example you can copy for your next sale.
· 7 min read
How to Write Coin Descriptions for Listings
What goes in a coin listing description: identity, grade, cert, variety, and honest condition notes. eBay and auction lot examples, plus the mistakes to avoid.
· 7 min read
What Is a Cost Code? How Coin Dealers Mark Cost
A cost code writes a coin's cost in letters from a 10-letter word, such as LARGEMOUTH. How to encode and decode, repeat and zero letters, and picking a word.
· 7 min read
What to Do When You Oversell a Coin on Two Channels
What to do when a coin sells twice on eBay, your site, or an auction platform: which order to fill, how to tell the buyer, and how to stop oversells next time.
· 6 min read
What to Do With Unsold Coin Auction Lots
What to do with unsold coin auction lots: find out why they passed, set a new start price, pick a better platform, or move them to eBay or the consignor.
· 5 min read
Run your coin business in one place
Create an account, or book a demo with your coins.
Questions? Email support@coinmanagerpro.com.