Track consigned coins and pay consignors

A consignment holds the coins that you sell for a consignor, from intake to settlement. The consignor is one of your customers.

Make a consignment

1. Go to Consignments.
2. Click "New consignment".
3. In "Consignor", search for the customer and select them.
4. Type a "Name (optional)", such as "Estate of John Smith, March".
5. Type the "Commission %". Type a "Buyer's premium % (optional)" if you charge one.
6. Click "Create consignment".

You need the "Edit coins" permission to make and change consignments.

Change the terms

1. On the consignment page, click "Edit terms".
2. Change the name, "Commission %", "Buyer's premium % (optional)" or description.
3. Click "Save terms".

A new commission changes the commission and payout totals. After you settle a consignment, you can change only its name and description.

Add the coins

On the consignment page, in "Coins":

• Click "Pick from stock" to add a coin that is already in CoinManagerPro.
• Click "New coin" to add a new coin. Type the "Title", "Quantity", "Value per coin ($)", grading service and grade. Click "Add coin".

To take a coin out, click the remove button on its row. The coin stays in your stock.

Change the status

The statuses are "Intake", "Cataloging", "Listed", "Partly sold", "Sold", "Settled", "Withdrawn" and "Returned".

To move a consignment to the next step, click the Move to action for that step, such as Move to Cataloging. From "Listed" you can also move it to "Sold". A sale of a coin also moves the consignment to "Partly sold" or "Sold".

"Mark withdrawn" and "Mark returned" close the consignment. You cannot change its status after this. To settle, use "Settle", below.

Send the statement and settle

The "Statement" box shows the coins sold, the sales, the commission and the net to the consignor. It comes from the invoices for the consignment's coins.

• Click "Open statement" to see the statement with each coin sold. Print it or save it as a PDF.
• Click "Email statement" to send it to the consignor. The consignor must have an email address. You need the "Manage purchases" permission.

When the status is "Listed", "Partly sold" or "Sold", you can settle:

1. Click "Settle".
2. Check the "Payout". Type a "Check number (optional)".
3. Click "Mark settled".

This records the payout and closes the consignment. You need the "Manage purchases" permission to settle. The payout comes from the sales at the time you settle.

Delete a consignment

Click "Delete consignment". The coins stay in your stock. You need the "Manage purchases" permission.

See what you owe

Consignments shows "Owed to consignors" and "Total sold". Filter by "Payment" to see the "Outstanding" or "Paid" consignments. Click "Board" to see the consignments by status, or "Table" to see a list.