Manage contractors and profit-share statements

A contractor is a seller you buy coins from. The type can be "Contractor", "Dealer", "Coin show", "Private seller" or "Auction company".

Add a contractor

1. Go to Contractors.
2. Click "New contractor".
3. Enter the "Company or seller name". Only the name is required.
4. Fill in the other fields that you need, such as "Type", "Email", "Phone", "Address" and "Tax ID".
5. Enter an "Inventory code" if you want one. New coins from this contractor get SKUs that start with the code, such as JS-0042.
6. Click "Add contractor".

You can also add a contractor when you record a purchase.

The contractor page

Click a contractor in the list. The page shows the purchases, the total cost and the amount outstanding. Use "New purchase" to start a purchase with this contractor. Use "Show coins" to see the coins from this contractor. The "List link" section lets the contractor send coin lists to you.

You cannot delete a contractor that has purchases.

Profit-share terms

A profit-share purchase splits the money from each sale. The expenses you pick come off first, and the rest is split. The expenses are "Cost", "Grading fees", "Auction and platform fees", "Shipping and insurance" and "Other expenses". You pay an expense that is not checked from your share.

To set default terms, edit the contractor and fill in "Default share" under "Profit-share terms". New profit-share purchases from this contractor start with these terms.

To end a profit share and keep the unsold coins, open the purchase and use "Close deal". Enter the "Value of the unsold coins".

Make a statement

1. Open the contractor.
2. In the "Profit share" section, click "New statement".
3. Enter the "Start" and "End" dates.
4. Check the amounts. Add a "Note on the statement" if you want one.
5. Click "Make statement".

The statement takes every sale and return not on a statement yet, up to the end date. On the statement page, download it with "CSV" or "PDF".

When you pay the contractor, click "Mark as paid". Enter the "Paid on" date and the check number or reference. A paid statement cannot change.

You can delete the newest statement when it is not paid. Click "Delete". Its sales and returns go on the next statement.